 Add Contacts
There are two ways
to add a contact to your address book; 1) Click on the
"Contacts" icon to the left of your screen. A page will appear
with a list of current contacts. Simply click the "Add" button
at the top the screen and insert name, address, phone numbers,
work information or important dates to remember. When
you you are finished, click the "Save" button at the top of
the screen. 2) When reading a new message from your inbox, a
link will appear to the right of the senders name. Click on
the link that says "Add to Contact" and follow the same
steps.
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 Appointments
In order to
make an appointment in your calendar, click on the "Calendar"
icon to the right of your screen and a new page will appear
with the current day and months-at-a-view to the right. Choose
the appropriate month and day to right of your screen by
clicking on the day and then click the "Add Appointment"
button at the top of the screen. A new page will appear with
the options to fill in the subject, date, time, location and
any notes as well as an option to send yourself or any other
attendants an email reminder. When you are finished, simply
click the "Save" button at the top of your
screen.
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Attachments
Stop wasting time
sending faxes, mailing letters and paying for expensive
couriers! Now you can attach up to 100 images, Word documents,
PDF files, HTML pages, PowerPoint presentations and Excel
documents all in one email message! While composing a message,
whether it is sent by normal means or certified, just click
the “Attachment” tab at the top of your screen and browse your
computer for as many files as you like. When you are finished
adding attachments, click the "Return to Compose" tab at the
top of your screen and then click "Send" when you are
finished.
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Auto Response - Automatically returns an custom email
to anyone who sends an email to your email
address.
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Confirmation - Let user know that their email was
received
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Out
of Office - Let user know that you are temporarily out of
the office
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Introduction - Used to send
introduction materials to potential clients 24 hours a
day
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Customize - Change this message as
often as necessary to maintain your email
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Calendar
Tired of using
those sticky notes as reminders for important dates, meetings
and appointments? Now you can add appointments to your
calendar and set when reminders go right into your inbox!
Click the “Calendar” icon to the right of your screen and then
click “Add Appointment”. Follow the steps and you’ll never
have to worry about missing an important meeting again!
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Certified SafetyMail
Send secure messages
and attachments so that only the intended recipient with the
correct username and password can open your important message.
Just click the “Compose” button and then drop down to
“Certified SafetyMail”. You choose the username, password and
when the message will expire. When you are finished, simply
click "Send".
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Compose
SafetyMail
To compose a
message to any individual or group, just click the "Compose"
button and then drop down to "SafetyMail" or "SafetySend". If
you send a message to a group, the recipients will only see
their names, not the others in the group. Use Spellcheck, User
Dictionary or the "Spelling Options: button to complete your
message. When you are finished, just click "Send".
Note: When sending a message that is not certified, the
recipient can read the email from their inbox. Only messages
that are sent secured have to be retrieved from our secure
website.
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Contact Groups
To add a specific
group to your address book, click the "Contact Group" icon in
the menu to the left of your screen. A new page will appear
that will allow you add contacts, comments, and a group name.
Choose names from your current address book or enter
individual email addresses manually. You also have the option
to remove any names from the group at any time by clicking the
box to the left of their name and clicking on the "Remove"
button.
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Contacts
Use your address
book to keep track of all your important contacts. Save
personal and business related information as well as important
dates to remember. Organize your contacts onto groups for
quick distribution of mass emails, advertisements or
newsletters.
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Delete
Delete any messages
from your inbox, trash can, or folders. Items that are deleted
from your inbox or folders will go to the trash can.
Items that are sent to the trash can be retrieved any time
and are only removed permanently when deleted manually.
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Dictionary
This is a great
tool if you use numerous technical terms. Make sure they are
always spelled correctly by adding them to your dictionary.
When composing a message, simply click the button that says
"User Dictionary" in the center of your screen, to add a word
just type in the word you want to add in the field that says
"Word" or choose a word that is already in your word
list to delete. When you are finished, click "OK" at the
bottom of the window.
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Drafts
Save any
messages as drafts whether they were sent or not. To edit,
delete or send a draft to any recipient or group, simply click
on the "Drafts" icon to the left of your screen and a new
screen will appear with all outgoing messages. Choose which
email you want to edit and when click the "Send", "Cancel" or
"Save" button when you are finished. To send a draft to one of
your folders, click the box to the left of the message and
choose which folder you want to sent it to with the drop down
menu at the top of your screen and click "Go".
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Expiration Dates
Does that message
you’re about to send have time sensitive material in it? No
problem! Now you can put an expiration date on your message so
that it cannot be viewed after the time has expired! Simply
click the “Compose” button and then “Certified” and you can
set the expiration date, username and password
instantly!
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Folders
To add, edit or
delete folders other than the system folders, simply click on
the "Manage Folders" button at the bottom left portion of your
screen. Secure folders will be arranged alphabetically
and can be used to organize and separate important emails and
keep them easily accessible.
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Inbox
Manage all your
messages from your main Inbox. From here you can send any of
your emails to other folders or trash can. Simply click the
"Inbox" icon, choose which message you want to read, and send
to the appropriate folder via the drop down menu at the top of
your screen.
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Login
Go to our sign in
page. Once you have entered the correct Username and Password,
click on the "Login" button and you will have access to your
email account with all of it's benefits and features.
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Manage
Folders
Organize all your
important messages into folders for quick access and easy
management. Click on the “Manage Folders” button at the bottom
left part of your screen and keep all your email massages
separate, organized and easy to access. You can even create
sub-folders for more detailed management of your
information.
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Moving
Items
Moving messages
from one folder to another is only a click away. Just click
the box to the left of the senders name and use the drop down
menu at the top of the screen to move a message into any
folder that you have created. When you are finished, just
click the "Go" button next to the drop down menu.
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 Phone Numbers
With the SafetyMail
Address book, you have the option to add up to 5 different
phone numbers to ensure your contacts can always be reached.
Add a home phone number, work, mobile, pager and/or
fax.
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 Redirect
Re-direct your old
email account and all get all your mail in one place!
Simply click the “Options” button at the top of your screen
and go to the “Redirection” tab. Have your old email address
forwarded to your inbox and have easy access to both accounts
in one convenient and secure setting!
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Secure Items (Sent
Secure Messages)
We keep your
regular messages separate from your secure certified messages.
To keep track of and view items that were sent securely,
simply click on the "Secure Items" icon to the left of your
screen and a new page will appear that reads "Sent Secure
Messages". From there you have the option to either delete the
message or sent it to another recipient.
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 Sent Items
Keep your regularly
sent messages separate from your secure certified messages. To
keep track of and view items that were not sent certified
simply click on the "Sent Items" icon to the left of your
screen and a new page will appear that reads "Sent Items".
From there you have the option to either delete the message,
sent it to another recipient or forward it to one of your
folders.
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Settings
Make sure your
recipients know who that message came from! Apply appropriate
time zones and a digital signature to all of your outgoing
messages. Add your name, address, phone number, important
notes or disclaimers. Simply click the “Options” buttons and
then the “Settings” tab and you’re on your way to making those
messages unique and confidential.
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 Spellcheck
Make sure that
important email message doesn't have any typos! When you are
finished composing your message, click the "Spellcheck" button
in the center of your screen. A window will appear that
shows any misspelled words or words that are not in the
dictionary and will give you several different suggestions for
the correct spelling. You choose to ignore the suggestion,
change the spelling, or or add your word to the dictionary.
When you are finished, click the "Close" button at the bottom
of the window.
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Trash Can
Send any unwanted
items into your trash can. Simply click the box to the left of
the message and click "Delete" at the top of your screen.
Items in your trash can are not automatically emptied so you
can retrieve any messages in case they were sent there by
accident.
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